Some Basic Communication Process in business
Communication Process
There are a few basic elements in the transmission of the message from one person / person's / company radar to another person / person's company or organization without which this process cannot be completed. These elements are as follows.
1: Sender
In business correspondence, a sender is a person who composes a message. That is, he writes the message and conveys the message to the other person. When sending a message, the sender has to take various steps so that the message can reach the other person effectively. The steps are as follows.
(1) The other person's educational level so that the message according to his ability in simple language or difficult words, which he can easily understand. Be sent.
2: Its experience of different institutions.
3: The desire to get information
4: Assess the ability to learn.
5: His personal interest etc.
2: Encoding
It is a process in which different thoughts, ideas, emotions and feelings are combined to form a message which has to be conveyed to a single person. Collecting and preparing a message is the most difficult task in communication. Sometimes you sit down to write something but can't gather ideas and can't write anything. Sometimes speaking in person or influencing others. The ability is there, but they can't write it correctly. However, whenever you submit a message, write it keeping in mind the needs of the next person or readers.
3: Message
The second important step in the delivery process is the message you want to send. Arrange the message in such a way that the next person understands you and acts as you wish. If the next person does not act as you wish. So it means that you did not prepare the message well. The clear message used simple language and simple words.
Know Your Audiences
If you know your audience correctly, you can deliver the message according to their quality. This will make them more motivated to work. Because of which they will also respond positively to you.
Structure Easy and Simple Message
With a simple message, other people will easily understand your message and the phrases will be shorter and shorter. If the phrases are longer and heavier then the reader will have difficulty in understanding. Similarly, when you address people using simple language and simple phrases, people will easily understand your speech and is a successful writer and speaker who Keep this principle in mind.
Keep your Message Short
A short message is easier for the listener or reader to remember, so keep it short whenever you post or write a message. The example of Qur'an and Hadith is before us that whatever Allah Almighty has commanded is kept short and repeated so that it can be remembered and will always be present in the memory. The message is explained and the same principle applies to an author or messenger to convey the message in short sentences and to report one message at a time so that the next person can easily understand it.
Use of Common Language
The language used to convey the message should also be simple and easy to understand. If you talk to your mother at home in the language of the office, she will not understand what you mean because she does not know about your work. Similarly, if you talk to a clerk in the office in your home language, he will not understand what you mean. The common language is most commonly known and understood in everyday life and in business or office work. So if you use it, you will be able to send effective messages.
4: Receiver
Messages are received by the recipient from different means (Media) ie there are many ways to receive the message. Here are some ways to do it.
(1) Direct Communication
(2) Delivery via messenger
(3) Written Letters
(4) Telephone conversation
(5) Memos
(6) Telegram
7) Telex etc.
(8) Circulars
9) Email
10) Internet
11) Mobile
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